The Ultimate Hiring Guide

The Ultimate Hiring Guide

Welcome to the ultimate hiring guide by Crew! A guide for talent acquisition managers, new recruiters, and business leaders. This guide is designed to help you quickly learn and master the best practices of recruiting, whether you are just starting your career in talent acquisition, looking to sharpen your skills as a more experienced recruiter, or seeking ways to improve your company's recruiting process as a business leader. We understand that recruiting can be a challenging and time-consuming task, but with the strategies and tips outlined in this guide, as well as all the ready-to-use templates, you will be able to source top talent with ease and efficiency. Whether you are a recruiter, a startup founder or a manager in a larger organization, this guide is a valuable resource to help you become a recruiting expert.

This guide is based on the most modern and proven best practices, used by best startups that are well-known for hiring the greatest talent, and with the help of world-class recruiters such as:
- Charles Guillemet, who was recruiter at Gusto, then Neuralink, and now is Leadership Recruiting Manager at Meta.
- Morgane Conrad, Talent Acquisition Manager at Folk.
- Léo Bernard, co-founder at the Bootcamp T-Shaped Recruiter, and ex-Recruiter at Choco.

Before you start

  • 🎙 Kickoff Meeting (+template)
5 tips to ace your next Recruiting Kickoff Meeting (+template)
The kickoff meeting - also called a Brief or Intake meeting - is the first and probably most crucial part of the hiring process. It’s a face-to-face or call meeting between the hiring manager and the recruiters (or founders when helping their team) during which they discuss every detail
  • 🃏 Build your Scorecards (+template)
How to build a bulletproof recruiting scorecard (including template)
Once you have clearly defined your ideal candidate during the kickoff meeting, it’s now time to define a scorecard (find our template below, that you can duplicate and make your own). The pillar of a structured interview process. The scorecard is one of the four steps defined by Geoff Smart
  • ♟ Build your sourcing strategy
Build a sourcing strategy that lands you top talent
Introduction Importance of a Comprehensive Sourcing Strategy Thanks to the kick-off meeting, you now have built a thorough scorecard. It’s time to build your sourcing strategy, to fill out your top of the funnel. In other words, define how and where will you find the great talents you need.


  • 🧿 Employee referral program
The secret to a successful employee referral program
This article was co-written with Charles Guillemet, a world-class recruiter who have hired a ton of people, at Gusto, then Neuralink, and now is Leadership Recruiting Manager at Meta. When it comes to recruiting, many companies we talk to have a magical number in mind: 33%. They want to achieve


  • 📰 Job descriptions that convert (+ examples)
How to write job descriptions that convert (with examples)
This article was co-written with Léo Bernard, the co-founder of Bootcamp T-Shaped Recruiter, and probably one of the greatest experts when it comes to inbound recruiting When talking to candidates, they usually say things like “the job descriptions are all the same” or “they’re all long and boring…


  • 🗺 Talent mapping
Talent mapping: how to continuously map out the market to spot top talents around you (including template)
This article was co-written with Morgane Conrad, Talent Acquisition Manager at Folk. No one will tell you otherwise, as a recruiter or founder growing your team is one of the greatest challenge you’ll face (if not the greatest one). At the very beginning, as seen in the first articles of
  • 🔍 Talent sourcing (general)
Talent sourcing: How and where to find the perfect candidates across the web
By now, you have conducted the perfect Kick-off Meeting, which helped you build a precise Talent Mapping. You know exactly what kind of talent you are looking for, and which keywords will help you find them. It’s now time to start the search phase. 👇Find links to each platform
  • Finding candidates on

    | Google
X-ray Search: How to use Google to accurately find talent, anywhere on the Web
Google indexes 35 trillion web pages. (Compare the volume with LinkedIn’s. LinkedIn profiles are 0.001% of Google’s Index!). Chances are your next incredible candidate is in Google, not on LinkedIn. What’s an X-Ray boolean ? In search, we call a Boolean a combination of words and operators that t…

| LinkedIn

5 steps to easily source talent on Linkedin
1/ Linkedin classic Let’s start with the basics. Type any keyword on the search bar, then hit “All Filters” to narrow down your research. 2/ Use Google, to search on Linkedin Also called X-Ray search, by entering a boolean search on Google. More on that here : X-ray Search: How to

| GitHub

5 Steps to quickly find the best software engineers on GitHub
Step 1: Create a GitHub account Non-logged in users are very restricted as to what they can and can’t search for in GitHub, so the first thing you need to do (even as a recruiter) is create your own account. All you need to do so, is a username,

| Stack Overflow

5 tips to source software engineers on StackOverFlow
1/ X-Ray search on Google You can the same technic as here, but this time applied to Stackoverflow. You can try commands like : * “frontend” “react” “san francisco” * “san francisco” “react” * Say, that I am also looking for a rock star b…

| Dribbble

3 fast ways to find the best Product Designers on Dribble
1/ X-Ray search on Google You can the same technic as here, but this time applied to Dribbble. You can try commands like : * -inurl:(followers|type|members|following|jobs|designers|players|buckets|places|skills|projects|tags|search|stories|users|draftees|likes|lists) -intitle:(f…

| Twitter

4 easy ways to source talent on Twitter
Recruiting on Twitter, we talk about it all the time but we still don’t see much. In this article, I’d like to introduce you to 3 simple tools and ways to search bios and tweets with keywords and all for free 1/ Use Twitter’s advanced search Here is a tool


  • 📬 Find candidate's personal emails
How to find personal email addresses, when sourcing candidates
After finding the best candidates you were looking for, based on a very thoughtful sourcing strategy, in the right platforms (Linkedin, Github, Dribbble...), you now want to contact them. To do so, email is often the best option out there. But it’s not always easy to find talent’s emails. And
  • ✍️ Writing emails that get replies (+ templates)
Recruiting outreach: 10 Tips on how to write emails that get replies (including templates)
Once you have found the right talent to reach out to and have their personal email, you don’t want to waste this asset by sending a bad email or message and getting zero replies. At Crew, our clients send A LOT of LinkedIn Messages and emails, and the data is